A modular desktop application for automated shift planning.
My Role
UX Researcher
UX/UI Designer
Tools
Duration
On going
Worked Alongside
Self-initiated
AI-assisted Development
Challenge
How might we help businesses create fair and realistic shift plans faster, while still allowing managers to stay in control of important decisions?
Concept Direction
A modular desktop application concept that helps businesses create shift plans based on employee availability, contract hours, shift types and staffing needs.
Method Tool Box
What tools did I use for this project?
Research:
Desk Research
Requirement Mapping
User Needs Assumptions
Creation:
Prompting
Iteration
Testing
Unlike my usual UX process, this project did not begin with extensive research and wireframing. I wanted to explore how AI can support a faster way of shaping early product ideas.
I started by translating my initial requirements into a structured prompt and used it to create a functional first prototype. The goal was not to replace research, but to make the complexity of shift planning tangible as quickly as possible.
Unlike my usual UX process, this project did not begin with extensive research and wireframing. I wanted to explore how AI can support a faster way of shaping early product ideas.
I started by translating my initial requirements into a structured prompt and used it to create a functional first prototype. The goal was not to replace research, but to make the complexity of shift planning tangible as quickly as possible.
Requirement Mapping
I translated operational shift-planning needs into product requirements, including availability, contract hours, staffing rules, absences, preferences and fairness.
Flexible configuration of shift types
The system needs to support different shift types, minimum and maximum staffing, seasonal demand, event-based needs and fair shift distribution.
Consider Employee contract requirements
Each employee profile needs to include contract type, weekly hours, fixed working days, availability, preferences, vacation and restricted days.
Pay attention to the distribution of hours
The application needs to make target hours, planned hours, overtime and undertime visible, while allowing temporary hour differences to be balanced later.
Note individual work schedule preferences
Employees should be able to specify their preferred shifts, days off, vacation time, and limited availability.
AI Prompting
I converted these requirements into a structured prompt to guide the first AI-assisted prototype instead of generating a generic scheduling tool.
First MVP
The first solution included dashboard, setup, monthly inputs, shift plan generation, hours account and export, creating a base for further iteration.
This case study is still evolving. I am currently working on the next prototype iteration, including bilingual support, first-time setup, weekly dashboard views and individual employee schedule exports. Check back anytime to follow the progress.
Last Updated: 03rd of May 2026